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about 1 year ago
LMA Recruitment
Salary: 33000
Location: London
Job type: Permanent
Contact: Lizzie Wylie
Category: Ex Cabin Crew Jobs

PA/Team Assistant – West End - £32-35K.

We urgently require a super team assistant to support a busy finance team and provide some reception cover on an ad hoc basis at lunchtimes and holidays, so you must be a very flexible candidate with a warm and welcoming manner.

This is a central role in the partnership supporting the finance team including the CFO.  The team assistant will be extremely organised and immaculately presented with a ‘can do’ attitude.  

Responsibilities/ Duties 

  • Supporting members of the Finance Team with their business requirements.
  • Acting as back up to our receptionist
  • Scheduling and coordinating international and domestic travel including flights, trains, hotels and ground transportation.
  • Coordinate necessary visa and passport renewals.
  • Extensive coordination of busy and complex diaries with continuous changes to schedules and priorities in different time zones.
  • Arranging cars and taxis or proposing public transport solutions for transport to and from meetings.
  • Prepare and submit team expenses.
  • Maintaining the finance team filing systems
  • Maintaining various databases in word, excel and outlook.
  • Taking responsibility for some central administrative tasks and working autonomously to ensure records are maintained, deadlines are met and any necessary actions are taken.
  • Excellent telephone manner.
  • Preparing agendas and other relevant materials for key meetings.
  • Creating and editing both PowerPoint and Word presentations.
  • Printing and binding documents.
  • Ensuring all costs incurred for the company have an appropriate deal reference attached to them.
  • Willingness to assist with all manner of tasks.
  • Liaising and assisting IT support.
  • Fire warden.

The hours are 8:30am-5:30pm with flexibility.

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